When it comes to talking about Vancouver Wedding DJ, they are lots of things to plan. So isn’t surprising that one or ten or even more wedding details might be overlooked said Djing.ca. Sadly, all the plans are falling through the cracks!
A wedding, whether big or small can be definitely overwhelming, especially when juggling a full-time job. “Planning a wedding is essentially need more time and preparation. The couples are so many things have to manage, so it’s not hard to believe that they’re a thousand things gets overlooked.”
Here are the top 10 that Djing.ca Vancouver Wedding DJ most overlooked in a wedding day.
1. Allergies & food preferences – Some guests may have severe food allergies and may need a special menu in order to eat. Make sure you consult with your guests on their diet & your food provider to ensure there is no cross contamination.
2. An alcohol license – Ensure that your venue has an alcohol license. If not, most family events take 7-14 days to be approved and cost $25 for private functions in B.C.
3. The Wi-Fi network & password printed – Have you ever been to an event and NOT been able to connect to Wi-Fi? Not because of internet issues, but because you didn’t know the credentials. It’s frustrating!
Don’t do that to you, attendees. You may be familiar with the Wi-Fi situation, but they aren’t. Make it easy for them by printing and/or featuring the credentials somewhere. In order for your DJ to take requests during the event, they must have access to the Wi-Fi as well!
4. Bringing the correct cables – If you plan on having a slideshow or presentation, make sure to have all the proper adapter, cables & make sure you’re not relying on outdated technology.
5.Printing a day-of-event breakdown – Having a day-of details schedule will ensure a smooth event, both in front of and behind the scenes. For example, your schedule might be something like this:
7:00 am: AV team arrives and begins setup
7:15 am: Stage, sound, light, and set test
7:30am: Tables
8:00 am: Attendees begin arriving
8:30 am: Doors open
8:45 am: Breakfast served
9:00 am: MC takes the stage
9:10 am: The first speaker takes the stage
9:45 am: Buffet snacks set out
10:00 am: Break
10:20 am: Speakers in breakout rooms
10:30 am: Session one begins
The above schedule can be even more detailed and should give you a clear idea of the day-of breakdown, which will help ensure a smooth show. Always include extra time as things usually take longer than you expect! Don’t forget to share this breakdown with all vendors, speakers, staff, and volunteers it affects.
6. Knowing when the sun will set’ – Sunset is golden for photographs and it might be a time your wedding photographer would like to pull you outside for some magically lit photos. If you know what time the sun will be setting, you can make sure you’ll be available rather than say, cutting the cake.
7. Being too vague with your vendors – Make sure that you communicate your expectations with your vendors, and when you can, always try your vendors, and when you can, always try to meet them in person. Make sure to check in with them at least a week prior to your event.
8. Forgetting venue capacity – No matter what event you’re planning, make sure that the space is not too large or too small for your party!
9. Not having miscellaneous supplies on hand – It’s so easy to get caught up in the items we know we need (name tags, pamphlets, computer chargers, etc.) that we often forget the items we might need – tape, scissors, staplers, pens, notepad, and a first aid kit, It seems so obvious, but when you’re running around with less than 24 hours until your event, have a list labeled “Misc. Supplies”. As you think of items you might need, jot them down. Then, a couple of days before your event, revisit that list to make sure there aren’t any glaring holes.
10. Having a dolly or hand truck for moving – While not exactly glamorous, having a dolly or a hand truck when you need to move heavy items will feel like a back sparing lifesaver. You can rent them from U-Haul or buy from any home improvement or office supply store. You’ll be glad you remembered!
